===== Debtor Reports =====

{{  :5000manual:5750reports:debtor_report686.png?300|Debtors Reports Screen}}

TSM includes a complete Accounts Receivable module. Use the Debtors Reports to print bulk Invoices & statements. Aged Debtors reports and overdue letters.

^**Report Type**^
You can print a number of different Debtor reports:

  *Invoices - Print out the full invoice ready for sending to your customer / accounts department.
  *Statements - Print out a summary statement with one line for each outstanding invoice.
  *Detailed Statements - Print out a detailed statement including a short version of each outstanding invoice.
  *Reports - Print out an Aged Debtors listing showing all invoices with aging periods.
  *Letters - Print out letters identifying invoices which are outstanding.

^**Options**^
Used to filter the displayed records dependent on which Report type is selected:

**Invoices**
  *All - Include all invoices
  *Unprinted - Only include those invoices that you have not yet printed. Use this option to batch print all new invoices ignoring those that you have individually printed.
  *Outstanding - Includes invoices which have an outstanding amount unpaid.
 
**Statements**
  *All - Include all invoices
  *Current - Include only those that are in the current period.
  *30 Days - Includes invoices due in the 1st invoice period. You can set your own ageing period in the TSM Invoice Setup.
  *60 Days - Includes invoices due in the 2nd invoice period. You can set your own ageing period in the TSM Invoice Setup.
  *90+ Days - Includes invoices due in the 3rd invoice period. You can set your own ageing period in the TSM Invoice Setup.
 
**Detailed Statements**
  *All - Include all invoices
  *Current - Include only those that are in the current period.
  *30 Days - Includes invoices due in the 1st invoice period. You can set your own ageing period in the TSM Invoice Setup.
  *60 Days - Includes invoices due in the 2nd invoice period. You can set your own ageing period in the TSM Invoice Setup.
  *90+ Days - Includes invoices due in the 3rd invoice period. You can set your own ageing period in the TSM Invoice Setup.

**Reports**
  *All - Include all invoices
  *Current - Include only those that are in the current period.
  *30 Days - Includes invoices due in the 1st invoice period. You can set your own ageing period in the TSM Invoice Setup.
  *60 Days - Includes invoices due in the 2nd invoice period. You can set your own ageing period in the TSM Invoice Setup.
  *90+ Days - Includes invoices due in the 3rd invoice period. You can set your own ageing period in the TSM Invoice Setup.

**Letters**
  *Current - Include only those that are in the current period.
  *30 Days - Includes invoices due in the 1st invoice period. You can set your own ageing period in the TSM Invoice Setup.
  *60 Days - Includes invoices due in the 2nd invoice period. You can set your own ageing period in the TSM Invoice Setup.
  *90+ Days - Includes invoices due in the 3rd invoice period. You can set your own ageing period in the TSM Invoice Setup.
 
^**Invoices for**^
Because of the different structure of Job Card Invoices and Contract Job Invoices, you can’t print both at the same time. Choose the Job Type to include:

  *Job Cards - Only include invoices generated from Service Job Cards
  *Contract Jobs - Only include invoices generated from Contract Job Cards
  *Both - Include invoices from both Job Cards and Contract Jobs

^**Include Paid Invoices**^
Include paid invoices in the output. By default, debtor reports only include outstanding invoices. Check this option if you want to print out an invoice register rather than a debtors report.

^**Include Invoices on Hold**^
Include all invoices that are marked “Held” from being posted to the accounting package.

^**Cut Off Date**^
TSM can give you an aged debtors report as at a selected Cut Off date. This differs from just simply setting an invoice date range as any cash receipts are rolled back to the Cut Off date to give a true debtors position as at the Cut Off date.

Debtor Reports includes some special field names:

^**POS Invoices**^
Limits the output to POS invoices only.