Stage 6.82

Job logging details such as Department, Priority, Status, Service Code and Employee can be recorded on this tab for each Stage on a Contract Job. Information specfic to stages includes:

The sequence number of the stage. Stages are usually numbered from 1 up but you can choose any numbering sequence you want. Use the arrow buttons to change the current stages number.

The title of the stage, just like the job name, allows for a general description of the work therein. The tick box on the right turns this field into a dropdown menu referencing Stage Description in Codes setup. This allows standardisation of stage descriptions.

The date that the stage was originally created.

The date that you expect to commence this stage of work. This time is used in Reports and Job Centre filtering.

When the work on the stage actually began.

The date the stage is due to be completed.

The actual date that this stage was completed. Populating this field will set the % Completed equal to 100%.

The order number assigned against a stage so it is able to be tracked easier.

Scheduled job duration in hours. Like standard jobs, this and the Commenced By field will be populated using the settings defined on the Stages Priority Code, and are used to define the time and duration of the Stages Linked Primary Assignment (if enabled in Setup).

These two controls allow you to specify the expected duration of the work for this stage. The drop down menu contains a list of time units – hours, days, weeks, etc.

The default department that will be assigned against parts and labour on the stage.

The default priority against the stage.

The stages current status, this allows you to track what part of the process the stage is currently at.

The default service code against the stage, this is primarily used for reporting purposes.

Categorize the type of stage for reporting purposes. Same as the Job Type field on standard Jobs.

The default employee against the stage, newly created time sheets will have this employee as a default.

The tax code that applies against the contract stage.

The Variation reference number

The total quoted sell price for the stage defined in the Cost Centres.

An amount put aside for the costs of the stage, this doesn't effect any calculations it is used for reporting purposes

The total amount expected to be returned on the costs.

The total estimated cost of this stage defined in the Cost Centres.

The actual cost of all Materials and Labour assigned to this stage and approved variations.

The total sell price of all approved variations assigned to this stage.

The total estimated cost from Cost Centres linked to approved variations.

The total actual cost or Parts and Labour for approved variations.

Total quoted price of all cost centres including approved variations.

The total value invoiced against this stage. This is only available if you have enabled applying contract invoices to stages / variations in the Contract Jobs Setup.

The percentage of the stage total that has been invoiced out. This is only available if you have enabled applying contract invoices to stages / variations in the Contract Jobs Setup screen.

For a more accurate view on the progress of a stage, you can indicate the level of completion as a percentage. Entering a stage completed date always sets the stage completion percentage to 100%. The % Completed can also be automatically calculated from the stage data (Actual Costs/Estimated Cost) if configured in Contract Jobs Setup screen.

The actual number of hours accumulated against the stage.

The actual number of hours accumulated against variations for the stage.

this drop down box changed the way the stage will be invoiced, if its invoiced for parts/labour used then all the labour and parts will be listed on the invoice and the invoice total will be the combined total of parts and labour, if fixed price invoice is selected in this drop down box then a set total can be selected for the invoice

A detailed description of the stage or any other details that you would like included with this stage.

This field would usually appear on any associated reporting, commanding the notes therein to be more formal and concise. In the end Stage Notes and Work performed are both memo fields and can be use interchangeably. There reason there are two is that Stage Notes can be used for internal recordkeeping, whilst Work Performed can be used to accommodate bills and work reports for customers.