Adding a Cash Receipt

Clicking New on the Cash Receipts toolbar will display the Cash Popup screen. The following information fields are available:

Select the contact you wish to receive a payment from by entering their Billing Customer ID. Note: Once a billing customer is selected, only outstanding invoices for that customer will be displayed.

Entering an invoice number here will populate the Billing ID with the Invoices Customer ID.

Select the type of payment from the following classes of payments:

• Cash
• Cheque
• Credit / Store Card
• Bank Account
• BPay
• Other

Any contact reference you want to enter such as cheque number, credit card details etc. You can click on the check box to the right of the Reference to enable you to select a reference from a pre-determined list of references.

Enter payment details such as the payee name or any other details.

Displays Active, Overdue or Hold status of the customer, set on the General Info tab of the Customer’s maintenance record.

The date this payment was made.

The deposit number field is for reporting purposes.

Tick this box to allow overpayment of the invoice total on this receipt.

Automatically adds up the applied amounts.

Enter the total value of this receipt. Check the Apply tickbox next to each invoice to automatically add its outstanding amount to the total.

Displays how much of the receipt total has yet to be applied to invoices.

Displays any negative amount owed by this customer.

Enter the amount of the payment.

The amount tendered less the receipt total.

A list of unpaid invoices is displayed in a table below the details entered. Tick the invoices you want to apply to the receipt and enter the cash amounts (if not receiving the full amount or for an overpayment). Note: If the outstanding invoice amount exceeds the total amount unapplied, only the difference will be applied against this invoice.

If the receipt covers multiple invoices then enter the individual amounts against each invoice into the Received$ column. As you enter the amounts, the Unapplied field will automatically update to reflect the receipt total not yet applied to the invoice. If you make a mistake then you can select the incorrect entry and simply change it. Note: It is important that you enter the Receipt Total before you apply any payments to invoices.

When you have completely allocated the entire receipt amount then the Save button will be enabled. Click on Save to accept the receipt and update the invoices with the receipt amounts or Cancel to ignore the receipt.

Incident Description A partial payment needs to be entered into TSM. Resolution There are 2 ways to open the Cash Popup module. Method 1

• Click the drop down menu option “Action”, “Cash Receipts”. The Cash Receipt window will appear.
• Click the tab “New”. The Cash Popup window will appear.
• Type in the “Billing ID”.

Method 2

• Click on the action “Job Card”.
• Click the tab “Invoicing”.
• Click the button “Complete”
• Click the tab “Receipts”. The Cash Popup window will appear.

Entering the cash payment:

• Type the total amount received in the “Receipt Total” in the top right hand corner.
• Type the amount that you have received in the “Received $”. Received $ is a yellow field. The yellow field means that users can edit it.
• Press “Enter” on your keyboard.
• Click the “Payment Type” drop down menu. The Payment Type drop down menu will drop down.
• Click the “Payment Type” you would like. The Payment Type chosen will turn blue.
• Click the tab “Save”.
• Click the tab Exit.

Finding Cash Receipts

• Click “Cash Receipts” in the left hand side “Action” column under the tab “Cash Receipts”.
• Click the tab “New” to create a new Receipt.

Billing ID/Invoice ID

• Press the “Magnifying Glass” to find the Billing Id or Invoice ID.