Entering Credits

TSM treats negative invoice totals as credit notes. Therefore, all you need to do to create a Credit Note is to create a new Job invoice for the bill payer you wish to credit and apply a negative amount to that invoice equal to the amount you wish to credit.

To apply a credit note to another invoice - after creating a credit note for the desired amount, go to Cash Receipts off the main TSM Task Bar and add a new cash receipt for the relevant bill payer. The Receipt Total of this cash receipt should left as $0.

If you wish, select a payment Type of Credit (create one if it does not exist) to enable you to easily report later on all credits payments.

Find the invoice you wish to credit and apply the full outstanding amount by typing that amount into the yellow Received column. Find the Credit note with the equivalent but negative amount and apply the full negative outstanding amount to this credit note by typing the credit amount (as a negative) into the yellow Received column.

This will have the effect of applying the credit note to the invoice, removing both invoice and credit note from the debtors’ journal and having no impact on your cash receipts total.