Receiving Supplier Invoices

If you receive an invoice after the goods have actually been received, you can come back at a later time and select the Supplier Invoice option. This is the recommended method of entering supplier invoices against purchase orders.

Press the Invoices button on the Order Items tab. You will see a list of all received items for this order which do not as yet have a supplier invoice applied to it. You can also see the delivery docket number if it was previously entered. Tick the Receive Quantity check box for each item included on the supplier invoice. Adjust any of the yellow columns to confirm cost, price etc and enter the invoice information in the fields below. Press the Receive Now button to mark each item as being receipted with the entered invoice number. A supplier invoice will be generated for the items received.

Upon receiving the Supplier Invoice, any changes to expected cost of the items will update the last cost of inventory if stock control is enabled. Please be aware that changing the cost price on the invoice will NOT update the average cost of the inventory. Note: Any changes to expected costs of items already received against Job Cards will update the cost of the item on the job card. Note: The receive quantity column now contains tickboxes, which reflects if the line item is on the invoice or not.